Idaho State Seal

IDAHO SECRETARY OF STATE
Notaries, Apostilles and Authentications

Ben Ysursa, Secretary of State


APOSTILLES

Request Form for Apostilles or Authentications [PDF]

Directions for the Mexican Consulate in Boise

Versión española para solicitar un Apostille

NOTE: FBI Clearance Letters must go to the US State Department Authentications Office.  Their address is:
518 23rd St NW, SA-1 Columbia Plaza
Washington DC 20520
Phone: 202 663 1848
Web: http://www.state.gov/m/a/auth/


What is an apostille?

 

An apostille is a form of certification set out in the 1961 Hague Convention, to which the United States is a subscriber. It is a form of numbered fields, which allow data to be understood by the receiving country regardless of the language used by the issuing country.

The Hague Convention defines the purpose of an apostille as to "abolish the requirement of diplomatic or consular legalisation for foreign public documents."

Here is a listing of countries that follow the Hague Legalization Convention.

An apostille:

  • certifies the authenticity of the issuing official's or notary public's signature on the document,
  • the capacity in which the person has acted, and
  • identifies the seal/stamp which the document bears.


What is an authentication? An authentication is the certification that is used for countries who do not follow the Hague Convention standard. It is used to certify the same things as are listed for the apostille description directly above.


What kind of documents do I need an apostille (or authentication) for?  An apostille (or authentication) is used as transmittal on public documents executed in one subscribing country which are being sent to another subscribing country. The Hague Convention defines public documents as:
  • those originating in a court, clerk of a court, public prosecutor or process server,
  • administrative documents,
  • notarial acts,
  • official certificates placed on documents

A few examples of these public documents would include:

  • birth or death certificates
  • marriage licenses
  • divorce decrees
  • school transcripts
  • school diplomas or degrees

School documents must be signed by a school official and notarized.

It is important to note that the Idaho Secretary of State can authenticate only documents issued by Idaho officials or notarized by Idaho Notaries.



Who issues apostilles (or authentications) and how do I get one? Each subscribing nation designates which authorities may issue apostilles for their jurisdiction. The United States has appointed the Secretary of State (or their counterpart) in each state as said authority. The Secretary of State of Idaho has expanded this authority in Idaho to include his Deputy Secretaries of State and the Secretary of State's Notary Clerks.

A request for an apostille (or authentication) may be made in person or by mail. Requests are processed by the Notary Division of the Secretary of State's office. The mailing address for requests is:

Secretary of State's Office
Attn: Notary Department
PO Box 83720
Boise ID 83720-0080

For requests sent to us by overnight mail, the street address is:

450 N 4th Street
Boise ID 83702



What do I send?
  • your document(s) that you wish to have an apostille (or authentication) attached to  (The document must be a certified copy or an original notarized document, notarized by an Idaho Notary Public.)
  • a statutory fee of $10.00 per apostille (or authentication) being requested (checks and money orders should be made payable to "Secretary of State"). You can also pay by credit card.
  • provide the name of the country to which the documents will be sent (this insures that we provide you with the appropriate certification format for the receiving country) Request Form for Apostilles or Authentications [PDF]

Requests are processed daily. Your document(s) and apostille (or authentication) will be returned to you (or forwarded to any location you request) by first class mail. If overnight service is required a pre-addressed, pre-paid airbill must be enclosed with the request.



How long does it take to get an apostille (or authentication)?

Walk-In Service is available, however, you may need to leave your documents and return at a later time to pick them up.

If paying with cash, please do not bring large denomination bills. We keep a limited amount of cash on hand to make change.

Our office hours are Monday through Friday, (excluding state holidays), 8 am to 5 pm.

If you are mailing in your document(s) and you are on a deadline, be sure to allow for mailing AND processing time.

Requests are processed daily. Your document(s) and apostille (or authentication) will be returned to you (or forwarded to any location you request) by first class mail.

If overnight service is required a pre-addressed, pre-paid airbill must be enclosed with the request.



If I have more than one document issued by the same authority, do I need an apostille (or authentication) for each one? The authorities in the country you are sending the apostille (or authentication) to will need to specify this for you.


  Links to apostille and authentication information in all states.


Other questions? Contact Debbie Farnsworth at (208) 332-2810 or email questions to dfarnsworth@sos.idaho.gov

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