IDAHO SECRETARY OF STATE
Ben Ysursa, Secretary of State
|NOTE: FBI Clearance Letters must go to the US State Department Authentications Office. Their address is:
518 23rd St NW, SA-1 Columbia Plaza
Washington DC 20520
Phone: 202 663 1848
What is an apostille?
|An apostille is a form of certification set out in the 1961 Hague Convention, to which the United States is a subscriber. It is a form of numbered fields, which allow data to be understood by the receiving country regardless of the language used by the issuing country.
The Hague Convention defines the purpose of an apostille as to "abolish the requirement of diplomatic or consular legalisation for foreign public documents."
Here is a listing of countries that follow the Hague Legalization Convention.
|What is an authentication?||An authentication is the certification that is used for countries who do not follow the Hague Convention standard. It is used to certify the same things as are listed for the apostille description directly above.|
|What kind of documents do I need an apostille (or authentication) for?||An apostille (or authentication) is used as transmittal on public documents executed in one subscribing country which are being sent to another subscribing country. The Hague Convention defines public documents as:
A few examples of these public documents would include:
School documents must be signed by a school official and notarized.
It is important to note that the Idaho Secretary of State can authenticate only documents issued by Idaho officials or notarized by Idaho Notaries.
|Who issues apostilles (or authentications) and how do I get one?||Each subscribing nation designates which authorities may issue apostilles for their jurisdiction. The United States has appointed the Secretary of State (or their counterpart) in each state as said authority. The Secretary of State of Idaho has expanded this authority in Idaho to include his Deputy Secretaries of State and the Secretary of State's Notary Clerks.
A request for an apostille (or authentication) may be made in person or by mail. Requests are processed by the Notary Division of the Secretary of State's office. The mailing address for requests is:
Secretary of State's Office
For requests sent to us by overnight mail, the street address is:
450 N 4th Street
|What do I send?||
Here is the request form for Apostilles or Authentications [PDF]
Requests are processed daily. Your document(s) and apostille (or authentication) will be returned to you (or forwarded to any location you request) by first class mail. If overnight service is required a pre-addressed, pre-paid airbill must be enclosed with the request.
|How long does it take to get an apostille (or authentication)?||
Walk-In Service is available, however, you may need to leave your documents and return at a later time to pick them up.
If paying with cash, please do not bring large denomination bills. We keep a limited amount of cash on hand to make change.
Our office hours are Monday through Friday, (excluding state holidays), 8 am to 5 pm.
If you are mailing in your document(s) and you are on a deadline, be sure to allow for mailing AND processing time.
Requests are processed daily. Your document(s) and apostille (or authentication) will be returned to you (or forwarded to any location you request) by first class mail.
If overnight service is required a pre-addressed, pre-paid airbill must be enclosed with the request.
|If I have more than one document issued by the same authority, do I need an apostille (or authentication) for each one?||The authorities in the country you are sending the apostille (or authentication) to will need to specify this for you.|
|Links to apostille and authentication information in all states.|
|Other questions?||Contact Debbie Farnsworth at (208) 332-2810 or email questions to firstname.lastname@example.org|
|Idaho Secretary of State's Main Page||State of Idaho Home Page|
|Comments, questions or suggestions can be emailed to: email@example.com|