School Implementation Guide
When an ACP participant enrolls their child, school registration staff may use this guide to enroll the student while maintaining their privacy and confidentiality.
Although there may not be a great number of participants in your district, their security needs will be great. Please use sensitivity and thoughtfulness when responding to their requests for confidentiality so they may continue to be safe in their new homes.
The Substitute Address
The substitute address has no relationship to a participant’s actual location, and can be used as the participant’s residence, work and school address.
The ACP address is a post office box that includes an authorization number. All participants use the same post office box number, but are assigned an individual authorization number.
A school district shall accept the substitute address as the address of record and may verify student enrollment eligibility through ACP.
Authorization Card
The ACP issues an authorization card to each program participant. These plastic cards include the participant’s name, date of birth, authorization number, expiration date, and substitute address. On the back of the card is the ACP telephone number if you have questions regarding the program or the valid use of the card.
When a participant presents his or her authorization card, the school must accept the ACP substitute address as though it is the student’s actual address.
Maintaining Student Privacy
School employees cannot require a participant to reveal his or her actual address.
School employees are free to make a copy of the authorization card to place in the student’s records.
Verifying Eligibility
When a participant enrolls their child, school registration staff may contact the ACP office on the number listed on the back of the participant’s identification card. ACP staff may request the following information:
- Name of student
- Student’s birth date
- Student’s ACP Authorization number
- School name and district number
- School staff person’s telephone number, fax number or email.
A Request for Verification of School Enrollment Eligibility Form will be faxed or emailed to the requesting party.
ACP staff will notify the school of eligibility findings verbally and/or in writing. This process may take a few days. If questions are raised regarding the student’s eligibility, the ACP Coordinator will work directly with the school superintendent or a designee to resolve the matter.
Additional Options
Student Correspondence
The school will use the substitute address for sending 1st class correspondence to the participant and/or parent.
School Transportation
If a student requests or requires school-provided transportation, the ACP participant will provide drop-off and pick-up information to the school.
Emergency Contact Information
As with any other student, the ACP participant should provide the school with emergency contact information including telephone numbers.
School Directory
Unless notified otherwise, please presume that an ACP participant student has opted out of school directory listings.