Electronic Notary Public FAQ

  1. What is an electronic notary?

    An electronic notary (eNotary) performs notarial acts on electronic (digital) records, using specialized software, or other technology.

  2. Do I have to be a traditional notary before I can be an electronic notary?

    Yes. You must be commissioned as an Idaho notary, before you can register to be an electronic notary. However, you may submit both forms at the same time.

  3. How do I become an electronic notary?

    To become an electronic notary you must:

  4. Does the Secretary of State verify that the chosen technology is compliant?

    No, it is the responsibility of the notary to choose an appropriate, tamper-evident technology to use. Remote Online Notarization technology must comply with IDAPA 34.07.01

  5. How do I know if the technology I’ve chosen for electronic notarization meets the legal requirements?

    Please refer to the National Electronic Notarization Standards, adopted by the National Association of Secretaries of State, for guidance in selecting an appropriate, tamper-evident technology.

  6. Is electronic notarization different from paper-based notarization?

    No. Both types of notarization require:

    • Personal appearance of the individual before the notary
    • That the document be signed or acknowledged by the individual
    • A notarial certificate, executed by the notary
    • The notary’s signature, seal, and expiration date
  7. Can I notarize for someone using audio/video communication technology?

    Yes, starting January 1st, 2020

  8. Do I have to become an electronic notary?

    No. You can continue to perform paper-based notarial acts, only.

  9. Can I use an electronic notary technology without notifying the Secretary of State?

    No. You must submit the Authorization for Electronic Notarization form for each technology that you wish to use, before performing an electronic notarial act.

  10. Will the Secretary of State notify me when I am authorized?

    Yes. You will receive an authorization certificate.

System Upgrade In Progress

Campaign Finance, Lobbyist Reporting, and Online Voter Tools are expected to be offline from April 9th at 5:00 p.m. MDT, through April 12th at 8:00 a.m. MDT to complete a system upgrade.

Per Idaho Code 67-6607, campaign finance is reported monthly during a campaign’s election year. The deadline for the March report falls on Saturday, April 10th. Due to the interruption caused by this upgrade, political treasurers will be allowed to file the March report until 11:59 p.m. MDT on Monday, April 12th.

While we do our best to ensure compliance with all deadlines in statute, the timing of this release is critical to ensure minimal (or no) impact to the May election cycle. We are sorry for any inconvenience this may cause.