For a filing against an individual person as the debtor, the required information is:

1. Last name, first name
2. ailing address, city, state, zip code and country.
3. Last 4 digits of the Social Security Number
4. A signature is required unless there is already a signed agreement in place between the debtor and secured party.

For a filing against a business as the debtor, the required information is:

1. Company name
2. Mailing address, city, state, and zip code
3. Last 4 digits of the Tax Identification Number or Social Security Number of the business owner

The required secured party information is:

1. Company name OR individual’s Last name, first name
2. Mailing address, city, state and zip code
3. Signature

Also required for a UCC1F filing is a listing of collateral, including:

1. Product Code
2. County Code

The most common reasons for rejected filings are:

1. Failure to provide required information as listed above.
2. Failure to provide the last 4 digits of the TIN or Social Security Number for each debtor.
3. Failure to include an appropriate filing fee.
4. Failure to include the signature of the secured party unless there is already a signed agreement in place between the debtor and secured party.
5. Failure to include collateral Product Code and County Code.

If a filing is rejected, a letter will accompany the rejected form to act as a guide in making the necessary corrections.

1. The file number of the original farm products financing statement. (This is the number assigned by the UCC division to the original UCC1F filing.)
2. The date that the original farm products financing statement was filed.
3. All debtor and secured party information must be included, and it must match the information we currently have on file.
4. One of the following four boxes checked:
   1. Continuation – A UCC-1F filing is good for five years. Within the last 6 months that the filing is active, it may be continued for another five years. However, the continuation amendment MUST be filed within the 6 month window before the lien lapses.
   2. Termination – This is termination of the effectiveness of the financing statement by the secured party. Secured party signature required.
   3. Assignment – This is an assignment of interest to another secured party. Sometimes this is used to assign certain portions of collateral to specific secured parties.
   4. Amendment – This indicates changes to debtor information, additional collateral information, changes to secured party information, or assignee name and address. The specifics of the changes can be shown using the boxes near the end of the form.
5. Signature of the secured party’s representative if the filing is a termination.

The most common reasons for rejected filings are:

1. Failure to provide all debtor and secured party information from the original filing.
2. Failure to provide required information as listed above.
3. Failure to provide an accurate initial UCC1F file number.
4. Failure to include an appropriate filing fee.
5. Failure to include a secured party’s signature, if the filing is a termination.

If a filing is rejected, a letter will accompany the rejected form to act as a guide in making the necessary corrections.

The Secretary of State has chosen to implement a “unique identifier number” (UIN) system to protect debtor information, while remaining simple to implement and easy to use. This system will allow us to discontinue using SSN’s (social security numbers) and TIN’s (tax identification numbers) to identify debtors listed on UCC1F Farm Products Financing Statements. Specific information about how the UIN is generated can be found HERE.

Administrative Rules Governing Farm Products Central Filing System